National Centre for Early Music

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Finance Assistant

THE NATIONAL CENTRE FOR EARLY MUSIC

RECRUITMENT OF FINANCE ASSISTANT

The National Centre for Early Music (NCEM) is an educational music charity based in St Margaret's, a medieval converted church in the heart of York. The organisation is the national advocate of early music in England, providing experiences and opportunities of the highest quality to an ever widening and diversified community, running an ambitious national programme including the prestigious York Early Music Festival, the Beverley and East Riding Early Music Festival and the York Early Music Christmas Festival.

The NCEM has partnerships with festivals and conservatoires across Europe designed to support emerging early music ensembles and boasts two major competitions which encourage talented young composers and gifted early music specialists - the NCEM Composers Award and the York Early Music International Young Artists Competition. These major events attract national and international interest and are supported by BBC Radio 3 and some of the finest musicians in the world.

The NCEM also promotes St Margaret's as a significant venue for music and creative learning, embracing over 100 folk, jazz, world and contemporary music concerts per year. The NCEM also offers the venue for hire for conferences, meetings, wedding receptions and parties.

Role:
We are creating the part-time role of Finance Assistant to join our dynamic team in York, directly reporting to the Director of Finance and Operations. The successful applicant will fill a key role contributing to the day to day smooth financial management of the National Centre for Early Music and be a key part of the delivery of the Centre's broad range of activities. This is a superb opportunity for an experienced finance clerk who would like to enjoy their professional career within an arts organisation.

The role will also involve supporting the Box Office Manager with the operation of the Box Office system, for which we will offer full training. The role will involve you in a wide range of the NCEM's operations including corporate hire, wedding receptions, music events and education projects.

Duties:
The successful applicant will work closely with the Director of Finance & Operations and the Box Office Manager to deliver the following:

Finance
  • Reconciling daily Box Office reports with bank receipts• Inputting and maintaining Sage 50 (including data input of box office reports)
  • Reconciliation of Box Office Event Sales Reports
  • Calculating Commissions and communicating financial settlements to External Promotors
  • Reconciliation and banking of other income (eg bar takings)
  • Preparing and sending invoices (via Artifax Event Software), involving liaison with the events team
  • Performing monthly bank reconciliations (including foreign bank accounts)
  • Credit control
  • Stock control
  • Maintaining Gift Aid Declarations and submitting Gift Aid Claims
Project Accounting
  • Supporting the Director of Finance and Operations in project accounting
Box Office
  • Supporting the Box Office Manager in the operation of the SRO4 box office software
  • Providing cover for the Box Office Manager during breaks, busy periods and holidays.
General
  • Being a first point of contact for visitors to the NCEM or for those making telephone or email enquiries
  • Providing pro-active support to the team as necessary
Essential Qualities:
  • Either a recognised accountancy qualification or a minimum of 2 years experience working in a finance role
  • Excellent interpersonal skills
  • Organised & logical thinker with the ability to prioritise workloads
  • A good eye for detail
  • Excellent oral and written communication skills
  • Computer literate, able to use PCs and MS Office software, with the ability to become proficient in using non-standard software, specifically SRO4 (Box Office) and Artifax (Event Management Software)
  • Punctual, reliable, hard-working with enthusiasm and energy
Desirable Qualities:
  • Box Office experience or experience working in other front of house roles
  • A passion for music or the arts
  • Experience of working in the charities or arts sector

Notice period: 1 month

Probationary Period: 6 months

Hours per week: 20 hours per week - we invite applicants to propose their preferred working pattern.

Holiday: 112 hours per annum including statutory holidays. The office is closed between Christmas and New Year i.e. from 24th December to 2nd January and 2 of your statutory holiday days should be taken at that time.

Place of work: National Centre for Early Music, York

Salary: In the range of £20,000 to £22,000 per annum dependent upon experience (pro-rata for 20 hours is £10,667pa - £11,733pa)

Pension: The National Centre for Early Music will automatically enroll you in the workplace pension administered by NEST, on the qualifying earnings basis. National rates are currently set at 8% - the NCEM will contribute 5% of gross salary and you will be required to contribute 3%. You have the right to opt-out of the scheme.

To apply: Please send a copy of your CV and a covering letter to
Cherry Fricker,
Director of Finance and Operations,
NCEM,
St Margaret's Church,
Walmgate,
York YO1 9TL
or cherry.fricker@ncem.co.uk

Application process: The deadline for applications is Friday 31st May 2019. We are aiming to interview shortlisted candidates in the week of 17th-21st June 2019 with the successful candidate starting in post in August 2019.

If invited for interview, candidates should be able to provide 2 work relevant professional referees along with proof of eligibility to live and work in the UK.

Please complete the attached equal opportunities monitoring form below on application. The National Centre for Early Music (administered through the registered charity The York Early Music Foundation) is an equal opportunities employer.

GB - Equal Opportunity Monitoring - EO.PDF

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